Project Support Administrator (F/M)

The Project Support Administrator is responsible for providing essential support the Amarenco office and the local teams. The role is expected to be split 80/20% across office management aspects and project & finance team support. The role will manage daily administrative, technical, and accounting tasks to ensure smooth operations.

Main Responsibilities:

Project Team Support (80%)

· Coordinate and support the Managing Director in calendar / agenda related matters 

· Handle administrative tasks relating to the projects for technical, legal, and accounting files

· Support in the preparation of documentation for meetings and periodic reports

· File and archive documents in an organised manner

· Support in creation of the various documents (presentations, PowerPoint, letters of corre-spondence, etc.)

· Track project progress and report potential delays on team tasks

· Assist in coordination of completion of legal documentation with legal advisors

· Provide assistance to project stakeholders, project teams, and subcontractors

· Manage internal communications to local office

Liaise with marketing team to create brochures, banners and other merchandise required

Office Management (10%)

· Manage the smooth running of the office environment with purchasing of supplies for office consumables, kitchen supplies and general needs of the office;

· Liaise with SHEQ and HR teams to ensure the environmental compliance of the premises and in particular compliance in terms of health, safety and working conditions. This includes arranging fire drills, verifying compliance with fire evacuation and first aid trained personnel based on the number of personnel present;

· Ensure the maintenance of the premises, whether carried out by internal resources or by service providers;

· Ensure the management of service providers related to the management of premises, their selection, invoicing, and the control of services with a focus on cost optimisation;

· Organise meeting room rental and catering services for events;

· Management of physical mail and courier organisation as and when needed;

· Management of physical documentation (filing, storage, outsourcing) in conjunction with the QHSE team and in accordance with the company’s documentation structure;

· Liaise with IT Team for the reception and storage of equipment and consumables supplied by some local external partners.

· Report to the Corporate Office Management team for the consolidation of Office Manage-ment Budgets.

Finance Team Support (10%)

· Provide support to project team to create and process Purchase Orders

· Verify, record, and process supplier invoices on time

· Provide financial information and analysis to the accounting department, as requested

Profile sought

You have at least three years of experience in an administrative role within a similar industry. Your excellent communication skills, combined with strong organisational abilities, allow you to manage multiple tasks efficiently and maintain a high level of precision. Attentive to detail and capable of meeting deadlines, you approach file management in a structured and rigorous manner.

Your analytical mindset enables you to prioritise tasks effectively and adapt to changing demands with clarity and focus. You are proficient in word processing software, spreadsheets, and communication tools, and your writing skills are particularly strong, with a high level of spelling accuracy. Methodical, reliable, and clear in your communication, you contribute actively to the smooth functioning of the team.

Beyond your experience, it’s above all your story, your ability to commit, and your growth potential that will win us over. At our company, people come first — we value trust, kindness, and initiative within a collaborative environment.

Do you have official recognition as a disabled worker (RQTH)? We are also committed to promoting diversity and equal opportunities within our teams.

Looking to join a company where you can thrive both personally and professionally? This position is for you — apply now!